Document Management Software

First Solutions

FDMS is a feature-rich Electronic Document Management software that allows organizations to capture and archive vital documents into a centralized repository. The stored documents can then be accessed by employees using the internet or intranet-based protocols and following strict security parameters.

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Benefits

FDMS is a simple and cost-effective software, offering the same benefits of leading EDMS. The software has been designed by experienced bankers and developed by professional software engineers who thoroughly understand the complexities of businesses operating in the financial industry.

Cost Effective

First Solutions offers affordable document management software that reduces costs for photocopying, search, filing, and storage, making the transition to an Electronic Document Environment more economical. FDMS is a flexible solution, allowing customization of user profiles, indexation, search criteria, and reports to meet a wide range of requirements.

Efficient Storage/Bandwidth Utilization

FDMS uses advanced image compression technology to reduce image file sizes to just 30% of their original size. This reduces digital storage costs and enhances the speed and performance of the software’s search engine, making it more efficient for managing large volumes of documents.

Instant Document Accessibility

FDMS is a web-based (internet/intranet) software that ensures complete, secure, and auditable access to digitized documents, enabling organizations to manage and retrieve documents efficiently while maintaining full data integrity and compliance.

Disaster Recovery

Loss of corporate information in a paper-based system can be caused by natural disasters, theft, or human error. Electronic storage allows organizations to create secure backups at minimal cost, ensuring data safety and continuity.

Mobile App FDMS – Access, Manage, and Share Your Documents Anytime, Anywhere

Stay connected and productive with the Mobile App FDMS. Access, capture, and share your documents effortlessly, wherever you are. With just a few taps, you can find and manage your important files, making document handling easier than ever. Simplify your workflow and enhance productivity on the go with our user-friendly mobile solution.

Features

Document Indexing

Indexing is the process of assigning descriptive, searchable data to each scanned document. FDMS gives your business unlimited user-definable fields.

Migration to any other FDMS

FDMS tables are structured as per global standards, providing its users easy and seamless migration to any other FDMS in the future.

Advanced Search and Retrieval Options

FDMS provides an advanced search module that allows users to create and save custom search templates, making document retrieval faster and more efficient.

File Format

Scanned images are stored in PDF format for efficient storage and bandwidth use, with the option to convert to other formats as needed. Preferred formats should be defined during the Functional Specification stage.

Security and Administration

Multiple levels of encryption provide a completely secure environment for the Document Management System. Documents/password storage is encrypted using AES 256 encryption algorithms to ensure data/document security.

User Profile Management

User profiles can be created based on departments or hierarchy, with access privileges for virtual rooms, cabinets, drawers, and folders. Administrators assign permissions to control document access at the department or user level.

Scalable

FDMS is built on a scalable architecture to support hundreds of users and millions of documents. While there are no theoretical limits on documents or users, hardware requirements may need to be evaluated and upgraded to ensure continued performance as the system grows.

Implementation Timeframe

A typical installation is operational within just one week. This, along with the system’s intuitive, easy-to-use interface, seamless integration, and rapid deployment, ensures that your organization and employees can quickly adapt and start benefiting from the system almost immediately after the decision is made.

Interface and Usability

Web browsers are applications for accessing the internet. Examples include Netscape, Mozilla Firefox, Google Chrome, and Apple Safari.

File Compression Technology

FDMS uses advanced file compression technology, It reduces image file sizes by 70% while maintaining the original quality of the scanned image.

Comment and Observations

Users can record observations, comments, and remarks on stored documents for easy reference and future use. This helps in organizing insights and tracking changes over time.

Simple Work Flows

FDMS can be designed to support a simple workflow process, including document approval and review stages. This feature will be customized in collaboration with the client to meet specific needs and improve efficiency.

Virtual Warehouse

FDMS table structure essentially creates a storage warehouse having various rooms, cabinets, drawers, and folders. This structure helps the administrator to control access of documents based on the user profiles.

Audit Control

FDMS provides full visibility and audit tracking functionality for every action performed across the enterprise. History of all activity on any given document can be obtained e.g. when documents are viewed, printed, and saved.

Archival Management

Document retention policies vary by company. FDMS provides a customizable archival management solution, allowing retention periods to be set at the document level. The software notifies the organization when documents need to be purged.

Document Version Control

Our FDMS ensures that every document is always up-to-date and easy to manage. With version control, each document keeps track of multiple versions, so you can always see how it has evolved over time. Every time a change is made, a new version is created, and the latest version will always appear at the top.

Industry Expertise

We provide innovative solutions tailored to address your industry's unique challenges, helping businesses stay ahead of the competition and achieve sustainable growth.

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First Solutions